Administration Manager

Administration Manager

Are you interested in joining the number 1 paint company in the Country with presence in East Africa? Do you thrive in a fast-paced growing environment? Do you have a talent where you can build trust and rapport in a competitive marketplace?  

Bring your expertise to our innovative and growing company where you will have the opportunity to make a difference in people’s lives, and to take your career further than you can imagine!

An exciting career opportunity has arisen in our Human Resource & Administration Department and now seek to recruit a strategic, committed & results driven person.  

POSITION: Administration Manager

REPORTING TO: Group HR Manager

PURPOSE: To provide support with meeting HR operational objectives, through effective administration, planning, organizing and co-ordination of the Administration services.

JOB RESPONSIBILITY:

1. Expatriate management- Application, renewals and follow up of Visas, special passes, dependent passes and work permits whilst maintaining optimal relationships with relevant Government officials
2. To ensure payment as per Expat benefits is affected in a timely manner e.g. rents, lease agreements, utilities etc.
3. To initiate and formulate administrative procedures and policies
4. To take charge of office administration, including coordinating of travel, hotel accommodation, office system and layouts, telephone and airtime facilitation.
5. To be responsible for the management and maintenance of the CPKL-PLC’s physical assets, including office equipment/furniture’s, buildings, and office services/activities.
6. To ensure all regulatory and compliance requirements such as licenses etc. are up to date, procured, valid and publicly appropriately displayed as required.
7. To co-ordinate all administrative functions and oversee the delivery of office services and utilities for the company e.g. cleanliness, safety, access control, Staff canteen services Etc.
8. To prepare and manage the Administration unit budget, assets/equipment acquisition and maintenance in line with the company’s overall business strategy
9. To ensure CPK-PLC’s compliance with the Health Safety and Environmental (HSE) Laws
10. To ensure all service contracts related to administration function are up to date and secure.
11. To ensure availability of accurate and up to date admin reports, Risk assessment and compliance reports, statutory returns and other reports as required
12. To prepare and manage the Administration unit budget, assets/equipment acquisition and maintenance in line with the CPK-PLC’s overall business strategy.
13. To provide effective guidance and coaching of staff and facilitate in developing their skills and abilities to ensure optimal performance including receptionist.
14. To ensure that high sanitary standards and cleanliness are maintained within the organization.
15. To ensure that proper and accurate records are maintained for canteen meals.
16. To ensure that all catering staff have the prescribed Food Handling certification and that high standards of cleanliness are maintained in all catering areas.

SUCCESSFUL APPLICANT:

1. University degree preferably in Social sciences, Business Administration, Project management or other relevant specialty.
2. Minimum 4 years’ experience in Projects, administration and expatriate management.
3. Demonstration of Project Management and Relationship management experience.
4. Good understanding of the laws and legislation regarding buildings, licenses etc.
5. High integrity, Assertiveness, results oriented, proactive, prioritization and time. management, committed, Excellent communication and interpersonal skills.
6. Team player with exceptional people management skills.

HOW TO APPLY: 
Suitably qualified applicants should submit their application letters, with detailed CVs including a day time contact phone number, email addresses, current and expected salary a MUST, citing the relevant job title on the subject line to: – hr@crownpaints.co.ke